CAMP INFORMATION
EMERGENCY INFORMATION AND MEDICAL RECORDS: Records must be on file in the camp office prior to the first day of camp. ALL ALLERGIES and medical conditions must be listed in CAMPMINDER. If your child is a current Cedarwood student, your child's immunization record is already on file.
FEES: Balance of fees for camp is due May 30, 2025. THERE WILL BE NO CREDITS, MAKEUP DAYS, OR REFUNDS if a camper is unable to attend camp.
ARRIVAL & DISMISSALMORNING CARE ARRIVAL:
Infant – 3 yrs: Campers should arrive between 7:30‐7:45 AM in the carline at the front entrance to the Early Childhood building. After 7:45 AM, please check your camper in at the Early Childhood Office.
4 yrs - 10 yrs: Campers should arrive between 7:30‐7:45 AM in the carline at the front entrance to the GYM. After 7:45 AM, please check your camper in at the GYM office.
CAMP ARRIVAL:
Infant – 3 yrs: Campers should arrive in the camp carline at the front entrance to the Early Childhood building between 8:45-9:00 AM. Please stay in your car. You will be directed by camp staff on protocol. (SEE MAP)
4 yrs - 10 yrs: Campers should arrive in the camp carline at the front entrance to the GYM between 8:45-9:00 AM. Please stay in your car. You will be directed by camp staff on protocol. (SEE MAP)
LATE ARRIVAL:
Infant – 3 yrs: Campers arriving after 9:00 AM should come to the Early Childhood Building.
4 yrs - 10 yrs: Campers arriving after 9:00 AM should come to the GYM.
PICK UP PROCEDURE & SECURITY CODE: Camp dismisses at 3:00. Persons having parental authorization to pick up campers must also be listed on the camper's emergency information and be prepared to show proper identification. Always have the SECURITY CODE available when you pick up your child.
- Infant – 3yrs: Campers will dismiss from the front of the Early Childhood building from 3:00‐3:15 PM. Please stay in your vehicle. Any individual (including parents) must present the camper's SECURITY CODE when picking up a camper in carline. This is to ensure the safety and security of every camper. (SEE MAP)
- 4 yrs - 10 yrs: Campers will dismiss from the front of the GYM from 3:00‐3:15 PM. Please stay in your vehicle. Any individual (including parents) must present the camper's SECURITY CODE when picking up a camper in carline. This is to ensure the safety and security of every camper. (SEE MAP)
OTHER INFORMATIONNAP/REST TIME: 2’s - K please provide a blanket for nap/rest time. Cedarwood will provide the nap mats for the campers.
TOYS & DEVICES: No toys, stuffed animals, etc. may be brought from home. No electronic devices, electronic games, cell phones or other communication devices are allowed at camp.
TOILETING POLICY
At Cedarwood Camp, we partner with families to support each camper’s growth and independence. Our goal is to help every child feel confident and successful as they reach important milestones, including toileting.
Toilet training means helping children recognize when they need to use the bathroom and teaching them to use the toilet or potty chair independently and appropriately while at camp.
For campers aged 3 and up enrolled in our program, being fully potty trained is required. Here’s what that means:
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Fully potty trained means the camper wears underwear with minimal accidents and can use words or signals to let staff know when they need to use the bathroom.
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If a camper has a bowel movement accident, camp staff will assist with cleanup in a designated changing area. Parents will be contacted to pick up the camper, who may return the following camp day.
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If a camper has a urine accident, staff will help the camper change into a fresh set of clothes from their personal camp bag, encouraging independence with kindness and positive support. After three urine accidents in one day, parents will be contacted to pick up the camper. The camper may return the next camp day.
We appreciate your support in helping your child prepare for a fun, successful camp experience!
BIRTHDAY CELEBRATIONS
Campers are welcome to celebrate their birthday during camp with permission from the lead counselor. Parents may drop off a birthday snack at the front office, but will not be permitted to attend the celebration.
To ensure the safety of all campers, especially those with severe food allergies, please provide 48 hours’ advance notice to the lead counselor before sending any treats. Parents should also contact the Camp Director to confirm the delivery of a birthday snack.
Snacks such as cookies or cupcakes may be served during designated snack times. All items must be labeled and may be stored in the kitchen until they are ready to be served.
Please note:
- No hats, party favors, or outside entertainment are permitted.
- Balloons, flowers, or other deliveries will not be accepted at camp.
Thank you for helping us keep birthday celebrations safe, simple, and fun for all!
RECREATIONAL SWIMSWIMMING: Campers in age groups 3 yrs - 10 yrs old have recreational swim time each day. Campers can wear a one-piece swimsuit or tankini. Please have your camper put on their swimsuit each morning under the camp uniform. Swim vests and jackets will be provided for recreational swimming. Certified lifeguards and counselors will be on duty at all times.
SUNSCREEN POLICY: Sunscreen should be applied each morning by parents prior to coming to camp.
DISCIPLINE POLICYOur goal is to handle each discipline problem in a firm yet positive manner. Cedarwood Camp promotes an atmosphere of mutual respect. Appropriate behavior will be rewarded, and negative behavior will be addressed. Children will be held accountable for their behavior. Consequences will be given to campers whose behaviors are inappropriate.
Misbehaviors will be addressed by the camp counselor:
1. stating expectation
2. missing activity time
3. losing a privilege
Campers with repetitive misbehavior will:
1. Conference with Camp Administrators ‐ parent will be notified
2. Conference with Camp Administrators ‐ parent conference with Director and child for child to return to camp.
3. Be sent to Camp Administrators. Child will not be allowed to return to camp.
No child will ever be subject to physical punishment, corporal punishment, verbal abuse, or threats. Cruel, severe, unusual, or unnecessary punishment shall not be inflicted upon children. Derogatory remarks shall not be made in the presence of children about family members of children in care or about the children themselves. No child or group of children shall be allowed to discipline another child. When a child is removed from the group for disciplinary reasons, he/she will always be supervised by a staff member. No child shall be deprived of meals or snacks or any part thereof for disciplinary reasons.
BITING POLICY
At Cedarwood Camp, we understand that biting can happen, especially with younger children who may not yet have all the words to express themselves. However, we take biting very seriously to keep all campers safe and comfortable. Our policy is:
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When a camper is bitten, we focus on comforting them, cleaning the area, and applying ice if needed. We also help them use words like, “Ouch, that hurts! Please don’t bite!”
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We calmly talk with the camper who bit, explaining that biting hurts and is not allowed.
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Our staff will try to understand why the camper bit — whether it was frustration, curiosity, or something else.
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We notify the parents of the camper who was bitten. We do not share the name of the camper who bit, and we ask parents to trust us to handle these situations at camp.
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If a camper bites more than once, staff will closely watch them to help prevent it and teach better ways to express themselves. Parents will be informed.
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If a camper bites three or more times in one day, the parents will be asked to pick up their child so they can have a “reset” at home.
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If biting becomes frequent or dangerous to others, we may ask the family to withdraw the camper temporarily. This decision is made by camp administration, considering the severity and frequency of the behavior.
