Camp

CAMP INFORMATION

EMERGENCY INFORMATION AND MEDICAL RECORDS: Records must be on file in the camp office prior to the first day of camp. ALL ALLERGIES and medical conditions must be listed in CAMPMINDER. If your child is a current Cedarwood student, your child's immunization record is already on file.

FEES: Balance of fees for camp is due May 30, 2025. THERE WILL BE NO CREDITS, MAKEUP DAYS, OR REFUNDS if a camper is unable to attend camp.

ARRIVAL & DISMISSALMORNING CARE ARRIVAL:

Infant – 3 yrs: Campers should arrive between 7:30‐7:45 AM in the carline at the front entrance to the Early Childhood building. After 7:45 AM, please check your camper in at the Early Childhood Office.

4 yrs - 10 yrs: Campers should arrive between 7:30‐7:45 AM in the carline at the front entrance to the  GYM. After 7:45 AM, please check your camper in at the GYM office.

CAMP ARRIVAL:

Infant – 3 yrs: Campers should arrive in the camp carline at the front entrance to the Early Childhood building between 8:45-9:00 AM. Please stay in your car.  You will be directed by camp staff on protocol.  (SEE MAP)

4 yrs - 10 yrs: Campers should arrive in the camp carline at the front entrance to the GYM between 8:45-9:00 AM. Please stay in your car.  You will be directed by camp staff on protocol.  (SEE MAP)

LATE ARRIVAL:

Infant – 3 yrs:  Campers arriving after 9:00 AM should come to the  Early Childhood Building.

4 yrs - 10 yrs: Campers arriving after 9:00 AM should come to the GYM.

 

PICK UP PROCEDURE & SECURITY CODE: Camp dismisses at 3:00. Persons having parental authorization to pick up campers must also be listed on the camper's emergency information and be prepared to show proper identification. Always have the SECURITY CODE available when you pick up your child.

 

• Infant – 3yrs:  Campers will dismiss from the front of the Early Childhood building from 3:00‐3:15 PM. Please stay in your vehicle. Any individual (including parents) must present the camper's SECURITY CODE when picking up a camper in carline. This is to ensure the safety and security of every camper.  (SEE MAP)

 

• 4 yrs - 10 yrs: Campers will dismiss from the front of the GYM from 3:00‐3:15 PM. Please stay in your vehicle. Any individual (including parents) must present the camper's SECURITY CODE when picking up a camper in carline. This is to ensure the safety and security of every camper.  (SEE MAP)

  

OTHER INFORMATIONNAP/REST TIME:  2’s - K please provide a blanket for nap/rest time. Cedarwood will provide the nap mats for the campers.

 

TOYS & DEVICES: No toys, stuffed animals, etc. may be brought from home.  No electronic devices, electronic games, cell phones or other communication devices are allowed at camp.

RECREATIONAL SWIMSWIMMING: Campers in age groups 3 yrs - 10 yrs old have recreational swim time each day. Campers can wear a one-piece swimsuit or tankini. Please have your camper put on their swimsuit each morning under the camp uniform.  Swim vests and jackets will be provided for recreational swimming. Certified lifeguards and counselors will be on duty at all times.

SUNSCREEN POLICY: Sunscreen should be applied each morning by parents prior to coming to camp.

 

DISCIPLINE POLICYOur goal is to handle each discipline problem in a firm yet positive manner. Cedarwood Camp promotes an atmosphere of mutual respect. Appropriate behavior will be rewarded, and negative behavior will be addressed. Children will be held accountable for their behavior. Consequences will be given to campers whose behaviors are inappropriate.

Misbehaviors will be addressed by the camp counselor:

1.     stating expectation

2.     missing activity time

3.     losing a privilege

Campers with repetitive misbehavior will:

1. Conference with Camp Administrators ‐ parent will be notified

2. Conference with Camp Administrators ‐ parent conference with Director and child for child to return to camp.

3. Be sent to Camp Administrators. Child will not be allowed to return to camp.

No child will ever be subject to physical punishment, corporal punishment, verbal abuse, or threats. Cruel, severe, unusual, or unnecessary punishment shall not be inflicted upon children. Derogatory remarks shall not   be made in the presence of children about family members of children in care or about the children themselves. No child or group of children shall be allowed to discipline another child. When a child is removed from the group for disciplinary reasons, he/she will always be supervised by a staff member. No child   shall be deprived of meals or snacks or any part thereof for disciplinary reasons.

LUNCH & SNACKS:

EARLY CHILDHOOD

Infant – 3yrs: In accordance with Louisiana State Department Licensing, Early Childhood aged campers will be served morning and afternoon snacks as well as lunch. Campers requiring special diets should consult with Camp Administrators. 

June Lunch Menu

July Lunch Menu 

ELEMENTARY4 yrs - 10 yrs: Campers must bring lunch each day. Campers may bring snacks and drinks.

CATERED LUNCH: option available for purchase via Curbside Caterer.  The deadline to order is the 25th of each month. If parents have any questions we can be reached at 985-348-4519 or email curbsidecaterers@gmail.com. 

Click here to read more about Curbside Caterer.

CURBSIDE CATERER

CONCESSIONS: Snacks and drinks will be available through the snack bar option program to 4 yrs - 10 yrs old campers during afternoon snack time.  Please register for this program online.

ILLNESS: Due to the required guidelines, we must follow as set forth by the LA. Dept of Education and the CDC, the camp staff   will be implementing strict protocols for the wellness of all campers and staff.

Children, who show signs of illness, will not be permitted to stay at camp if it seems unwise for the child himself or for  other children. If a child becomes ill during the day, they will be isolated from the other children, and the parent will be notified to pick up the child. Be sure the office has the name of someone to contact if a parent is not available.

 

Keep your child home if she/he:

-has had a fever of 100 degrees or above within 24 hours of arriving to camp

-has a cloudy nasal discharge

-has a sore throat or constant cough

- has a fresh cold

-has an unexplained rash

-has an upset stomach, diarrhea or vomiting

-has an infectious condition: i.e. pink eye, impetigo

-has head lice

 

• If a child is well enough to come to camp, she/ he is considered well enough to go outdoors if the weather permits and  participate in all camp activities.
• If the child has special health problems, allergies, or other recurring health problems, be sure these are noted on the   annual medical form.
• A doctor's certificate is required for re-admission to camp after a communicable disease, and other times at the discretion of the camp administrator.
• We understand children's illnesses are difficult for working parents. However, we must be firm with our policy regarding illnesses at camp.

 

Lice Policy: If a child is found to have signs of live infestation, eggs, or nits, a parent will be notified to pick up the child immediately. The child will be allowed to return to camp after he or she has been treated for head lice and has been checked by a camp administrator to be completely free of head lice, nits, and /or eggs. Prior to the student entering camp again, the student must receive office clearance. The camp reserves the right to check children's hair for signs of live infestation and/or eggs.

 

Medication: No drugs of any type, including aspirin or Tylenol, will be given by the school personnel unless prescribed by the child's physician and authorized in writing by the parent. All Cedarwood Preschool Staff are certified through Medicine Administration Training to administer medicine at school. A Medicine Administration Form shall be filled out by the parent at the front office when a child must be administered medicine at school.

*According to the State of Louisiana Licensing Regulations:

#1917 B1 – For prescription medicine to be administered, the camp shall maintain the original pharmacy container with the complete pharmacy label. (Please make sure it has possible side effects listed.)

#1917 B2 ‐‐ For nonprescription medicine to be administered, the center shall maintain original bottle packing for the medicine or a printed document from the manufacturer's website, which shall include the drug name and strength and clear directions for use. (Please make sure it has possible side effects listed.)

#1917 C – All medication shall be sent to the camp in its original container, shall not have an expired date, and shall be clearly labeled with the name of the child to ensure that medication is for individual use only.

#1917 C – If a nonprescription medicine label reads "consult a physician," the early learning center (Cedarwood) shall maintain and a need a copy of a written authorization form from a licensed health care provider for the child to take the medicine.

#1917 I – Authorization for "as needed" prescription and nonprescription medicine shall be updated as necessary or at least every 6 months by the parent and shall include circumstances for administering "as needed" medication and any applicable instructions.

#1917 K1 – Children who require emergency medications, such as an EpiPen or Benadryl, shall have a written plan of action that shall be updated as changes occur or at least every six months. (Plan of Action is agreed upon by the Director and Parents)

ATTIRE:

• Campers must wear their camp shirts, swimsuit with shorts, socks, and tennis shoes.
• Your campers shirt will be given to him/her on the first day. 
• No sandals, jellies, crocks, or boots will be permitted.
• All campers should wear a one‐piece or tankini swimsuit under their camp shirt or swim shorts with camp t-shirt. All campers should bring a towel, and aqua shoes for splash parties and recreational swimming.
• Additional camp t‐shirts and tote bags will be available for purchase in the camp office.

 

T‐SHIRTS: Youth $24.00        

TOTE BAG: Cedarwood $20.00

 

CHANGE OF CLOTHES: 

Early Childhood – 4 yrs old:

• TWO changes of clothes in a backpack or zip lock bag.
• Include a shirt, shorts, underwear, socks, and extra shoes. Mark with the camper's name.
• Campers in age groups 3 yrs - 10 yrs old ARE REQUIRED TO BE POTTY TRAINED TO ATTEND CAMP.         
• Diapers and pull‐ups are only allowed for 2s.

PM EXTENDED DAY PROGRAM:

• 3:00 PM until 5:30 PM. 
• Must be registered for extended day prior to the beginning of the session.
• Pick up no later than 5:30 PM. Late fee of $40.00 after 5:30 PM will be assessed.

Infant – 3yrs:  Dismiss from the front of the GYM after 4:00pm. Campers will be walked out to your vehicle.

4 yrs - 10 yrs: Dismiss from the front of the GYM. Campers will be walked out to your vehicle.

COMING SOON: MARCH 1st OPEN REGISTRATION

CAMP TUITION & FEES 

Camp Sessions 2 weeks

• Registration Fee $75
• Camp Session (2 weeks) $550 
• Register before May 1st $535
• Extended Learning $40 AM : $100 PM
• Snack Bar $25

SWIM LESSONS8 sessions 45 min Monday-Thursday.  Friday is a make-up day.

Groups: 4 Campers          Semi-Private: 2 Campers

• Camper 

Group $150

Semi-Private $170

• Non-Camper

Group $180

Semi-Private $200